DELAWARE SEASHORE PARROT HEAD CLUB
BY LAWS

ARTICLE I - NAME

The name of this organization shall be officially known as the Delaware Seashore Parrot Head Club and shall be hereinafter referred to as "Club"

ARTICLE II - MISSION STATEMENT

The purpose of the Club is to join together people of similar interests to participate in a variety of environmental and community services, and to provide a variety of social activities for the membership.

ARTICLE III - MEMBERSHIP

1.CLASSES:

A. Individual (annual rate of $20.00)

B. Couple (annual rate of $30.00)

C. Parakeet (age 17 and under) (annual rate of $10.00)

D. Honorary (dues waived in lieu of contributions to the Club.) Honorary memberships must be approved by the Board.

2.QUALIFICATIONS:

This Club is open to anyone who is willing to pay the dues, who has an interest in the philosophy of Parrot Heads, and who is willing to participate in a variety of environmental and community causes.

3. MEMBERSHIP YEAR;

Term of the membership year shall begin on January 1 and run until December 31 of that year. Dues for new members enrolling from Jan – June will pay full membership price. New members enrolling from July – Sept will pay ½ of the membership price. New members enrolling from Oct – Dec will pay ¼ of the membership price.

4. DUES:

Dues will be set by the Board of Directors for the different classes of membership.

All dues are due on January 1^st of each year, and are payable upon notice from the treasurer. If a membership payment is not received by March 1st, that membership will be considered to be inactive, and that membership will no longer be considered to be in good standing. If the dues are then paid after March 1st, it shall take one year for that membership to regain the status of a member in good standing, and to be eligible for concert tickets, to vote in the annual election, or to run for office. Members re-joining after March 1^st will also lose their seniority in the club.

5. PARTICIPATION IN EVENTS / POINTS

The minimum requirement for participation in events is two (2) points. If a member does not fulfill this requirement during the calendar year, he/she will be considered an inactive member and will not be considered a member in good standing, and therefore will not be eligible for concert tickets, or other Club benefits. Attendance at two (2) meetings will translate into one (1) point. Each service project is one (1) point.
Officers will receive two (2) extra points per year, and Board members will receive one (1) extra point per year.
If a member misses more than ½ a meeting, there will be no ½ point given. If a member is 15 minutes or more late for a service project, only ½ a point will be given. If a member misses more than ½ of the service project, no point will be given.

“KEETS”:
Age 0 thru 12: Not eligible to purchase a club ticket to a concert.
Age 13 and above: If eligible, can purchase tickets to a concert with parental permission, and if at least one parent is accompanying said “Keet”.

“Keet” reward system: At “keet-friendly” service projects (pretty much all of them except for road clean-ups), those 0 – 12 keets will earn a “keet-point”. After earning 2 “keet-points”, they will receive a $10.00 gift certificate to a local business, determined by the Board.

LIABILITY WAIVER

All club members who attend a meeting, or participate in a service project, must sign-in. This sign-in sheet will have a liability waiver printed at the top, and any member not signing in will not receive the points for that event or meeting.

6. EXPULSION OF MEMBERS:

Club members may be expelled by a majority vote of the Board of Directors for conduct unbecoming a member which affects the Club, or for not following the rules and regulations set forth in the bylaws of the Club

ARTICLE IV - BOARD OF DIRECTORS

1: COMPOSITION OF THE BOARD

The board of directors shall be composed of members in good standing and will consist of the President, the Vice-President, the Secretary, the Treasurer, and 5 other directors who shall each assume a function, separate and apart from actual directorship of the Club.

2: DUTIES OF OFFICERS:

A. The President: The President will preside over all meetings, and be responsible for all duties, which normally pertain to the office. The president will be granted the powers that are commonly associated with the office such as the authority to call special meetings and the power to appoint various committees, etc. The President shall also be the designated contact person between the Club and Parrot Heads in Paradise.

B. The Vice-President: The Vice-President shall assist the president and will take over the President’s duties if the president is not in attendance at meetings or Club functions. The Vice-President shall be in charge of coordinating any committees that are formed and keep the President informed on committee affairs. The Vice-President will also be the chairperson for “Boat Drinks Bacchanal”, the annual club fundraiser. The Vice-President will also be in charge of coordinating all club events and social activities. He/she will work with the Board in planning all club functions, and community service activities. The Vice-president will also be in charge of notifying the local media of all Club events and functions.

C. The Secretary: The Secretary shall take the minutes for all general and Board of Directors meetings. The Secretary will also be in charge of summarizing the topics discussed and decisions made and mailing a newsletter monthly, within fourteen (14) days of the previous meeting, to all members in good standing. The Secretary will present the minutes of the previous meeting at each monthly meeting to be approved by the membership.

D. The Treasurer: The Treasurer will be responsible and held accountable for all club funds and bank accounts. It is the duty of the treasurer to provide a monthly report to the membership at its monthly meetings. The Treasurer shall also submit his/her books and records for audit when requested by the Board. The Treasurer must obtain approval from at least two members of the Board of Directors before a check is written for any amount over $50.00. The Treasurer is also responsible for maintaining a record of all members of the Club and to send out membership renewals at the proper times.

E. Membership/Welcoming Director: Will be responsible for welcoming all new members and prospective new members at meetings and social events. He/she will also be responsible for calling non-renewing members to see if there was a specific reason for them not renewing their membership.

F. Environmental Director: He/She will be responsible for organizing all the environmental projects and coordinating with the proper state and local officials for each project.

G. Director At Large: The Directors at Large shall represent the interests of the Club in general and assist in any way deemed necessary by the Board.

ARTICLE V - ELECTIONS

1. ELECTION OF BOARD OF DIRECTORS

Results of elections for officers and board members will be announced at the November general meeting. Officers and Directors will assume office on January 1 of the following year. A nominating committee will be appointed by the president at the regular September meeting. This committee will present the nominees at the regular October meeting. Elections will be by mail- in ballot. A simple majority of those ballots received before the November meeting will elect. Ballots will be mailed to Club members in good standing three (3) weeks before the election date. All ballots must be postmarked on or before four (4) days before the election date to be counted

2. TERMS OF OFFICE

All members of the Board of Directors, including officers, shall be elected for a two (2) year term, to be elected in a yearly general election, determined by the Board. The Board will set the time and the date of the November general meeting on or before the August general meeting and it will be announced in the Club newsletter no later than September.

3. QUALIFICATION FOR ELECTION TO THE BOARD OF DIRECTORS.

To run for an office on the Board of Directors, a member must be in good standing and must have been a member for a minimum of six (6) months.

ARTICLE VI - MEETINGS

1. GENERAL MEMBERSHIP MEETINGS

A. General meetings of the membership will be held once a month, at a date and time designated by the Board.

B. Ten (10) percent of the membership in good standing, taken to the next whole number, shall constitute a quorum for the transactions of business at any meeting provided a minimum of three (3) members of the Board of Directors are present.

2. BOARD OF DIRECTORS MEETINGS

A. Board of Directors meetings may be called at any time by the President. A simple majority of the Board is required to conduct business, providing the President or Vice-President is present.

3. DUTIES OF THE BOARD

A. It shall be the duty of the Board to execute the policies and purposes of the Club, as may be expressed in the Articles of Incorporation and these By-laws. B. Any officer or Board member that fails to uphold his/her office can be removed from the Board of Directors by a majority vote of the remaining Board members.

C. Any officer or Board member who fails to attend three regular monthly meetings in succession can be removed from office by a majority vote of the remaining Board members.

D. In the event of death, resignation, loss of good standing, or removal of a member of the Board of Directors, the remaining members of the Board shall appoint a member in good standing to fill the remaining term of that Board member.

ARTICLE VII - COMMITTEES

The Board of Directors shall appoint any committees as they deem necessary. The head of each committee will report to the Vice President with all information and progress made by the committee.

ARTICLE VIII - AMENDMENTS

The Board of Directors shall have the power and authority to adopt and amend the by-laws.

Amendment I

Club Ticket Distribution:

Club Tickets will be offered to those members, in order, with the highest number of participation points. In the case of a tie, the member with the most seniority in the club will have the first option to purchase the ticket. In case of a further tie, the member with the most points from the previous year will have the option to purchase the ticket and after that, it goes alphabetically.

Members with less than 2 points will not be offered a ticket.

If a member is offered a ticket, and cannot attend the concert, that ticket MUST be turned back in to the club to be offered to the next person in line on the qualified list, and if no-one else is able to use that ticket, the member is still liable to pay for that ticket.

If a member violates this policy, that member will lose his/her ticket privilege for the following year.

Club tickets can ONLY be used by eligible Parrot Head Club members. It is a violation of PHIP rules to give, or sell a club ticket to anyone other than an eligible member of a Parrot Head Club. Violations of this rule can mean not only the loss of our PHIP charter, but could result in the loss of ticket privileges for all of the Parrot Head clubs in the country.

By-Laws revised: January 2005
By-Laws revised: January 2006